Position Overview

Ultimate Staffing is actively seeking an experienced Administrative Assistant for a Commercial Property Management team in Colorado. This role offers the opportunity to work alongside innovative leaders in a dynamic environment, contributing to a company renowned for its industry leadership and excellence.

Responsibilities

• Respond to tenant questions and requests via phone, email, and ticketing system.
• Maintain calendars and coordinate meetings and special events for multiple teams.
• Code invoices and assist with projects as assigned by the Property Manager, Engineering Manager, and Property Accountant.
• Provide great customer service in a dynamic, fast-paced environment.
• Manage Conference Room reservation book and create purchase order requests for facilities-related expenses and projects.
• Verify, approve, and file COIs for vendors, and update LOB, Vendor, and Staff Contact lists.
• Maintain office systems, phones, filing, supply orders, and general office organization.
• Help coordinate in-house and outside vendor services related to facilities operations.
• Compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables.
• Upload documents, including invoices and certificates of insurance, to SharePoint.
• Screen incoming calls, handle all routine matters, and forward only those calls requiring the attention of the next level of management.

Qualifications

• High school diploma or equivalent from an accredited institution; Bachelor's degree preferred.
• Two or more years of experience in an administrative role in a professional office environment.
• Advanced knowledge of Microsoft Office, with strong Excel experience; Nexus experience preferred.
• Budgetary and invoice coding experience preferred.
• Excellent customer service skills.
• Strong attention to detail and follow-through skills in a fast-paced environment.

Required Work Hours

Monday to Friday, 8:00 AM to 5:00 PM (100% in-office)

Benefits

This is a temp-to-hire position with parking provided.

If you are interested in learning more about this position, please apply directly to this job posting for consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.